Exhibitor FAQs
1.
How do I update my directory listing?
Simply visit http://extranet.nab.org/
and follow the steps below to update your exhibitor directory listing,
including your company information, which will be listed in the
online directory and printed guide distributed onsite. Included with
your booth is a 50-word listing, one primary contact, product category
and keyword information. Enhanced Listings and Additional Listings are
available; please contact exhibit@nab.org to place your order.
- Enter your exhibitor ID and Password as indicated on your confirmation letter.
- Choose "2007 NAB Radio Show"
- Please read the directions carefully for each section
- Click on any of the links provided for company description, contact information, business areas, etc.
Back to top
2. Where can I find my Exhibitor ID & Password?
Both of these codes were in your original confirmation letter from
the NAB Customer Relations Team. Your Exhibitor ID is the Company
Number you can find on all your invoices. Your Password can be automatically
emailed to the contact listed with NAB by visiting www.nabradioshow.com/password.
If you have questions about your codes, please email exhibitcomm@nab.org
or call Exhibit Services 877-622-3947 or 202-595-2051. Back to top
3.
What are the Move-in / Move-out times?
A complete move-in/out schedule is available here. Back to top
4. What are the discount deadlines?
August 31, 2007 is the early discount deadline for Freeman, Charlotte Convention Center, A/V, security and many others. We hope the deadlines make it easier to take advantage of the savings.
Back to top
5. What is Material Handling?
Material handling (drayage) is the service of receiving freight at either the advance warehouse or the show site. This service includes the following:
a. Acceptance of freight
If shipped to advance warehouse,
i. Storage of up to 30 days prior to move-in.
ii. Delivery of freight to show site
b. Delivery of freight from dock to booth.
c. Pick up and storage of “empty” crates/boxes for duration of show
d. Delivery of “empties” from storage back to booth for move-out
e. Freight transferred from booth to dock for return shipment
f. Loading of crates/boxes onto outgoing carrier.
Back to top
6. How and when do I ship my materials?
How:
Inbound Freight:
- Check out the weight of your exhibit. Lightweight designs save on shipping and material handling.
- Remove old shipping labels and attach clean labels with your company name and booth number clearly marked.
- Be sure to attach a rider to your insurance policy from the time your exhibit and product leave your possession until it is returned. Your company is responsible for your exhibit and product.
- Shrink-wrap all your cartons onto a skid to avoid any special handling charges. Be sure to securely pack and tape your boxes.
- Ship prepaid and keep an inventory and the PRO numbers of all your shipments.
- Alert Freeman if you are shipping less than you initially estimated. This will not only save you money, but also expedite the move-in process for you and other exhibitors.
- If delivering to the advance warehouse, confirm delivery with both Freeman and your shipping company.
Outbound Freight:
- Make return shipping arrangements in advance.
- Prepare and pack labels for your outbound shipment prior to the show.
- Avoid forced shipments on the outbound. Contract only with carriers familiar with the tradeshow industry.
When:
- Ship in advance to the warehouse. Shipments to the warehouse can arrive between August 13 and September 17, 2007.
- Schedule your shipment to arrive during the published hours for freight receipt at the warehouse to avoid unnecessary surcharges.
- Shipments may ONLY arrive at the Charlotte Convention Center Monday- Wednesday, September 24 – 26.
- For on-site deliveries, expect at least a 3-hour wait for your materials to be unloaded from the time your truck checks in. Exhibitors are encouraged to consider shipping to the advance warehouse due to the limited move-in schedule.
Back to top
7. What are my rights as an exhibitor regarding freight handling?
As an employee of the exhibiting company, you have the right to hand carry some materials to your booth, provided the following rules are adhered to:
- May not use freight/dock doors
- No material handling equipment may be used (i.e. carts, dollies, etc.)
- Materials must be able to be carried by one person
Back to top
8. What are my rights as an exhibitor regarding labor?
As an employee of the exhibiting company, you have the right to install and dismantle your own booth, as follows:
- May unpack, pack and arrange merchandise and product within exhibit
- Opening of cartons containing your products
- Performance, testing, maintenance or repairs of your products
- May set up and take down “pop-up” displays.
- Technical work to machines, such as balancing, programming, cleaning.
- Clean and wipe down products and display merchandise and parts of exhibit not installed by other union labor
To exercise these rights you must be a full-time company employee or the exhibiting company with positive identification such as medical card or payroll stub. This rule prohibits the utilization of workers hired from a non-union agency or company. Back to top
9. What is the maximum booth height?
Each booth type has a different maximum height. To find out which booth type you have and for more information on booth heights and regulations please refer to the Booth Display Rules and Regulations and Booth Activities and Boundaries section under Show Regulations/Guidelines.
- Linear booths: the maximum height is 8'.
- Perimeter booths: the maximum height is 12'.
- Split Island booths: the maximum height is 20'.
- Island booths: the maximum height is 20'.
Important: Please be considerate of others when designing your booth; every exhibitor has the right to be visible!
If you are concerned in any way about meeting booth structure guidelines for your booth type or would like to request permission to construct your booth outside the stated guidelines, you must complete the Booth Variance Request Form and submit a schematic/drawing of your booth for review. Download the Booth Variance Request Form online. If you need further assistance, please call NAB Show Management at 877-622-3947 or 202-595-2051.
Back to top
10. What are the regulations for hanging signs?
Hanging signs are NOT permitted at The 2007 NAB Radio Show.
Back to top
11. Who can I contact to design my booth?
Freeman has the capabilities to design a custom booth developed to meet your specific goals and requirements. You may choose a custom designed booth or to save money you may choose to rent a standard or deluxe hardwall unit. Refer to your exhibitor manual for additional details. Or you can contact Freeman at 404-253-6494 to speak with a Freeman Account Executive.
Back to top
12. What is an EAC?
Exhibitor Appointed Contractors (EACs) are independent contractors hired by exhibiting companies. They can include labor building your booth, booth supervisors, booth designers, independent display companies, delivery personnel, technicians, Manufacturing Reps, etc. An EAC will only be granted access to the show floor if NAB has received the EAC Work Authorization Form AND a valid Certificate of Insurance. There will be no exceptions.
Back to top
13. What hotels are nearby and which ones offer shuttle services to the show?
NAB housing is ready to assist you and your company with making hotel reservations for The NAB Radio Show®. It is strongly recommended that you reserve rooms immediately to ensure the best chance of receiving the hotel and rate of your choice. Special rates are available at the 8 area hotels including the Westin Charlotte (official headquarters). While rooms are reserved on a first-come, first-serve basis, you must reserve your room by August 29, 2007 to receive the discounted show rates. No shuttle service is available for this show.
Back to top
14. How do I sign up for exhibitor parking?
Exhibitors do not need to sign up for parking. Parking is available at prevailing rates in parking lots and towers surrounding the Charlotte Convention Center. Click here for more information on parking at the Convention Center.
Back to top
15. How many exhibitor badges do I get with my booth?
Exhibiting companies receive 8 complimentary exhibitor registrations for every 100 sq. ft. of exhibit space. Only employees of exhibiting companies and their spouses may register as Exhibitors. VIP Exhibit Passes are not intended for booth personnel registration.
Back to top
16. What are session passes and how do I get them?
Session Passes are available on-site only at Exhibitor Registration and are distributed to one representative from your company. All exhibiting companies, except subleasors, receive 2 Session Passes. Session passes allow an exhibitor access to attend educational sessions throughout the show. (Passes do not include breakfasts, luncheon or the NAB Marconi Radio Award and Dinner or R&R Sessions. If you wish to attend the Radio Luncheon or the Marconi Award & Dinner, you will need to purchase a separate ticket for each of those events. Tickets are not available to the breakfasts.) These passes are interchangeable amongst your booth personnel. To attend a session, each individual will need to show their Exhibitor badge and a Session Pass.
Back to top
17. Who has access to the show floor and when?
Access to the show is determined on your registration.
- Exhibitor – With an exhibitor badge, wristband or sticker you are able to access the show floor from 6:30am – 9:00pm during move-in, show days and move-out.
- Manufacturer Reps – access to the show floor on show days only one hour before the show opens and one hour after the show closes. Reps are not allowed on the show floor during set-up times. For training purposes, Reps will be allowed access to the floor on Wednesday, September 26, 12:00pm-5:00pm. Please note: Reps will not be provided wristbands to allow them access to the show floor outside of the before referenced hours. If Reps require access during other hours they will need to also be registered as an EAC. Please be sure your Reps are aware of this policy.
- EACs – Wristbands or stickers will allow EACs access to the show floor during move-in and move-out only. If an EAC needs access to the show floor before or after show hours on show days, they will need to obtain a Booth Maintenance Pass from the EAC desk at Exhibitor Registration. Passes are valid 6:30am – 8:30am and 2 hours after the show floor closes. Please note: If your EAC requires access during show hours they will need to be registered as a Manufacturer Rep, in addition to their EAC registration.
Back to top
18. Who should be registered as an exhibitor versus manufactured rep?
All booth personnel who do not work directly for the exhibiting company must be registered as Manufacturer Reps and under their own company name. If any company name other than the official exhibiting company needs to be listed on the badge they must register as a manufacturer’s rep. In addition, if this individual needs access to the show during move-in, the exhibiting company is required to list that company as an EAC and complete the required forms, including the submittal of the necessary insurance certificates.
Back to top
19. What if I have more questions?
- Show Operations, schedules, contractors, booth guidelines, EAC or registration:
Contact Exhibit Services at 877-622-3947 or 202-595-2051.
- The purchase of my booth space, competitors, floorplan or payments:
Contact your Account Executive at 877-622-3947 or 202-429-5412 or exhibit@nab.org.
- Shipping, Material Handling, Labor, Furniture Orders or Union Jurisdictions
Contact the Freeman Service Center at 404-253-6494.
Back to top
 |
| 
